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Service Teams
Service teams help set up the church for the services,
greet worshippers as they arrive, ensure that people are ready to do
jobs such as taking the collection, check that readers are present, and
generally see to it that things run smoothly in the background. You can
get a better idea of what they do from the checklists below. If you are
interested in helping by joining a team, please talk to churchwardens Ken or
Sue, or to John Rowley (especially for the 11am service).
Service Team Rosters
Click the month you require to see the rosters for
service teams, readers, etc. You will find checklists below,
and guidance for readers at the bottom of this page (click here). May 2013 June 2013
Sidesmen's
Checklists
Click here
for 9:15am service checklist.
Click here for
11am service checklist.
Sidesmen's
Checklist 9:15 am Service
Before Service (from 09:00).
-
Ensure that appropriate lights are on.
-
Ensure that west door (under tower) is
unlocked. The key is on a chain inside the doors.
-
Ensure that appropriate altar candles are lit
(matches in
top right drawer in Vestry).
-
Fetch collection bags from vestry (top left drawer).
-
Put up Hymn numbers (from list on notice board in
vestry or check with organist).
-
Check and issue correct service books, weekly notes
etc. We large print hymn books if they are needed.
-
Mark readings in Lectern Bible - or check that the
readers have done so.
-
Check whether readers are present (if not, inform
officiating minister or find a volunteer).
-
Arrange for two people to bring forward the bread
and
wine at offertory.
-
Arrange for two people to take collection (or more
if the church is particularly full).
-
Ensure fresh glasses of water are provided for
preacher/
officiating clergy (the tap is at the rear of the church in the play
corner with the tap handle kept on the window ledge above).
-
Welcome newcomers - give welcome pack if new
residents. (especially if no churchwarden present).
During the Service.
-
Close doors when Service starts.
-
Sit in Sidesman's seat (behind book cupboards) and
assist latecomers.
-
Assist congregation if any need: .
-
Ensure that collection is taken.
-
Ensure bread and wine taken up when offertory hymn
begins.
-
Count number of adults and children present.
After Service.
-
Collect and put away books.
-
Encourage people to take home the weekly notice
sheet.
-
Count and record collection.
-
DO NOT open envelopes (place with previous weeks'
envelopes in bag in
safe - if the safe is locked, see a churchwarden or minister for
access).
-
Count up cash collection.
-
Record amount in small cash book and on separate
slip.
-
Put cash and the completed slip into a plastic
bank bag.
-
Put bank bag with previous weeks' cash
collections in bag in safe.
-
Record number of congregation in register (eg for 45
adults and 8 children record "45+8").
-
Tidy pews and kneelers, including service sheets,
notices, hymn books, mugs, etc.
Sidesmen's
Checklist - 11:00 am Service
Before Service
-
Arrival. Sidesmen need to be on duty from
10:30 welcoming worshippers, and especially newcomers. Issue weekly
notes. The service leader may need you to hand out flags, pencils,
paper etc.
-
Welcoming Sign. Make sure the welcoming
sign is placed outside the church visible from the street.
-
Inner south porch doors. If the weather is very warm
wedge one door open
-
Collection. Fetch collection bags from
vestry (top left drawer opposite safe). If you wish, you can ask other
people to take the collection. Normally 2 will be sufficient, but if
the church is very full, consider using more.
-
Holy Communion Kneelers. If these have
been left in front of the Communion table they should be moved to the
chancel.
-
Reading desks and chairs. Desks to be
placed sideways as unobtrusively as possible in front of the front
right hand pew with one chair, second chair to be left in position near
microphone for service leader.
-
Portable lectern/"sermon notes stand" to be placed
next to the microphone.
-
Projection Screen. Graham Smith usually
lifts into place but be prepared to do this if he is not present.
-
Projector to be brought from vestry, plugged in,
switched on and positioned on stand.
-
Readers. One of the duties is reading the
lessons. Make sure you are prepared so that names such as Allammelech
can trip fluently off your tongue.
-
Water. Ensure a fresh glass of water is
provided for preacher (the tap is at the rear of the church in the play
corner with the tap handle kept on the window ledge above).
-
Lights. These will usually be on following
the 9:15 am service but just in case….check appropriate lights are on
(switches under tower and by vestry door). Normally all of
the lights in the nave should be on. If the chancel/high
altar is being used, or if it looks particularly gloomy, also switch on
the chancel spotlights (the switches are by the vestry door).
-
Order of Service. The service leader will have a
copy of the order of service for you.
During the Service
-
Close the inner doors when the Service starts unless
the weather is really hot, but be aware that if small children
repeatedly attempt to escape, this may have to be closed.
-
Sit where you can keep an eye on the door so that
you can welcome and assist latecomers.
-
Count the congregation - number of adults and under
16s separately. If there is communion, count the number of adult
communicants and those under 16.
-
Assist congregation (toilets are available in the
Church Hall - a Hall key is kept by the first aid box in West porch).
-
Ensure collection is taken.
After Service
-
Collection.
-
Take collection to vestry to count.
-
DO NOT open envelopes. Put envelope
donations together in a separate cloth bag and then in safe.
-
Count collection (two people): record the service
date and time, breakdown of notes and coins, total, and your name, on
collection slip.
-
Copy the service details and total from collection
slip into exercise book (kept in top left-land drawer opposite the
safe).
-
Put collection slip, with the cash collection, in
a bank bag and place in combination box inside safe (see a churchwarden
or member of the ministry team for access).
-
Record size of congregation in register (number of
adults and under-16s separately, e.g. "45 + 9").
-
Both reading desks and chairs to be placed
diagonally side by side to right of carpet in front of radiator.
-
Portable lectern/"sermon notes stand" to be moved to
between band and coffee table.
-
Take projector screen down and place behind blue
curtain behind choir stalls.
-
Projector to be packed away and returned to safe in
vestry.
-
Projector stand to be moved behind screen next to
choir stalls.
-
Ensure all leads and cables are tidied away.
-
Blue dust cover to be placed on HC table, the cross
and candles are replaced on top.
-
All candles to be extinguished.
-
Close lectern bible and cover with small blue dust
cloth.
-
Make sure the service leader's microphone is
switched off.
-
Tidy pews and kneelers and check the floor for
missed cups and discarded notices, tissues etc.
-
Bring "Welcoming" sign back in from outside.
-
Ensure that electric heaters under tower and in the
vestry are switched off.
-
Tidy the children's corner, if necessary there is a
vacuum behind the curtain next to the coffee table.
-
Before you leave ensure there is a keyholder to lock
up.
Instructions
for Readers
Collection Slip
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